Site Tab

The Site tab contains functions and settings that are useful to the website designer. The subtabs of the Site tab control how content is organized into structures, the Vae interface looks and feels, and how content is published.

Content Management Tab

The Content Management tab is the place where you create and manage the Structures that hold content on your website. To get a better understanding of what structures are, and how they work, please see Content Management section of the Vae Guide for Developers.


The Content Management tab follows a slightly different layout from the other tabs. On the left is a navigation box called Structures that lets you navigate through the structures on your website. This is what the navigation box might look like when you are browsing the root-level of your website.

And here is what it might look like after clicking on a Collection called Artists:


Note that if you haven’t added any structures to your website yet, the navigation box will not appear. You will be taken directly to a form where you can add your first structure. The procedure for adding your first structure is identical to the procedure we describe in the next section for adding root-level structures.

Clicking a simple structure or hybrid structure will load the Structure Properties form for that structure onto the right side of the screen. From there, you can make changes to the structure or remove the structure.

Clicking a superstructure will reload the Structures navigation box to show that structure’s child structures, while hiding other structures. It will also load the Structure Properties form for that structure onto the right side of the screen. From there, you can make changes to the structure, run operations on the structure, remove the structure. Clicking Website will bring you back to the root-level display.

Reordering Structures

You can reorder structures directly from the Structures navigation box. Simply drag the structures up and down by holding clicking and dragging your mouse on the three grey horizontal lines at the right of the structure name.

Creating Root-Level Structures

To add a structure to the root-level of your website, click the Add button under the Structures navigation box while viewing the root-level:

This will bring up a form titled Select a Structure to Add.


If you do not have any structures on your website yet, this form will be brought up automatically when you navigate to the Content Management subtab.

At root-level, you may only create superstructures (including the External structure). To create a Collection, Section, or External structure, simply click the button on the left of the form that says Collection, Section, or External. This will load the Structure Properties box. Then proceed with the steps under the Structure Properties section of the guide.

Prefab Structures

Vae provides a few pre-built structures that are commonly used. Using these prefab structures is just a shortcut—they are no different from what you would get if you created these structures manually yourself—but using these premade structures might save you from some tedium.

Here are the available Prefab structures:

Blog A Collection containing Text structure Title, Date structure Date, and Rich Text structure Body.
Calendar Dates A Collection containing Date structure Event Date, Text structure Event Name, and Text Area structure Description.
Content Pages A Collection containing Text structure Title and Rich Text structure Content.
Links Page A Collection containing Text structure Link Name and Text structure URL.
Login Area A Collection containing Text structure Username and Password structure Password.
Photo Gallery A Collection containing Image structure Photo and Text structure Caption.
Press/Reviews A Collection containing Textstructure Publication Name, Text structure Publication Date, Image structure Cover Image, Image structure Inside Image, and Text Area structure Text.
Store A Collection containing Text structure Name, Text structure Price, Text structure Inventory, Text structure Weight, and Image structure Image.
Video Gallery A Collection containing Video structure Video and Text structure Text.

To create a Prefab structure, simply click the button that says the name of the prefab structure you would like to create. This will load the Structure Properties box:

Then proceed with the steps under the Structure Properties section of the guide.

Creating Child Structures

To add a child structure to a Collection or Section, click the Add button under the Structures navigation box while viewing the Collection or Section in the Structures box. This will bring up a form titled Select a Structure to Add.

There are 13 structures that can be added as a child structure: all 12 simple and hybrid structures, as well as the Collection superstructure:

Collections can be nested an arbitrary number of levels deep.

To add a structure simply click the button on the form that corresponds to the structure you wish to add. This will load the Structure Properties box. Then proceed with the steps under the Structure Properties section of the guide.

Structure Properties

The Structure Properties box is displayed when you click on a structure in the Structures navigation box or when you select a new structure to add in the Select a Structure to Add form.

After entering in the properties, click the Add or Save button at the bottom of this form to save the structure you are creating or editing.

Different structure types have different properties. Additionally, some properties are not available until you’ve completely added the structure or created child items. Here is a list of all properties, even though they are not available in all situations:

  • Name - Name of the structure. This is the name that will be displayed in table headers or input forms for this structure. It will also be used to generate the VaeQL Name for this structure, which is how you will reference this structure in PHP and VaeML.

    By convention, Collections usually have plural names that describe the objects they store (example: Properties, Galleries, Posts), Sections usually have singular names that display the pages or segments they are associated with (example: Thought of the Day, About Us Page), and External structures usually have name that describe what they are linking to (example: WordPress, PayFlow Gateway).

    Simple structures are usually named according to how the data will be used (example: Name, Price, Background Color, Event Date, Event Flyer, Password, Movie).

    Association (single) structures are usually named according to the singular of the association (example: Category, Author), while Association (multi) are usually named according to the plural of the association (example: Recommended Items, Members).

    If in doubt, ask yourself what label would make sense for this field on a form and use that as a name.

  • VaeQL Name - This is name under which the data from this structure will feed into your VaeML and PHP code. Limited to lowercase letters, digits, and underscores. By default, it is the same as the structure name, with text turned into lowercase, spaces turned into underscores, and non alphanumeric text removed.

    If you have already written VaeML or PHP code that accesses this structure, changing this value will require you to change your VaeML or PHP code.

  • Permalink HTML Page [Collection only] - Vae can automatically generate permanent links (Permalinks) for every entry in the collection. These links will be stored in Vae with each entry and can be changed at any time. Vae will automatically map these permalinks to whatever HTML or PHP page you would like.

    To use the Permalink feature, enter into this box the name of the HTML, Haml, or PHP page that should be rendered when the permalink for an entry in this collection is loaded. For example, if the collection was called Artists, and you wanted to render artist.haml whenever is hit, enter artist into this field.

    Vae will render the page within the context of the entry associated to the permalink being requested. Vae will also set the id request parameter to the ID of the entry being requested.

  • Permalink Format [Collection only] - If you are using the permalink feature (there is a value set for Permalink HTML Page), you may select a format for the default permalinks. There are six options that represent the permutations of whether or not to include the permalink HTML page, date, or item ID as part of the permalink.

    This only controls the format of the default permalinks that Vae will generate. Of course, the user may change the permalink for any item at any time.

  • Title Field [Collection only] - The Title Field describes which child structure(s) should be used to define the title of this entry. The title of an entry is displayed in the tab navigation bar in the Content tab, in associations, and in the reorder screen, and is used to generate permalinks. It should be set to the structure or structures that uniquely identify this entry.

    So in a collection of Artists, the title field might be Artist Name. In a collection of Items where different items might have the same name but different colors, you can set the title field to both Name and Color, and both will be displayed. This helps avoid ambiguity.

    By default the title field is set to the first child text structure. This works in a lot of cases, but definitely not all, so be sure to pay attention to this property when creating your structures.

  • Sort Entries By [Collection only] - Setting this will cause entries in this collection to be sorted. You may specify as many sort fields as you would like. For each sort field you may specify whether to sort Ascending or Descending.

    This will affect the order entries are displayed in the backstage as well as the default ordering on the website. Ordering on the website can be overridden by passing an order= parameter to the <v:collection> tag.

    To disable sorting, simply change this property to (arrange manually).

  • New Entries Go to the Top? [Collection only] - By default, when a new entry is added to a collection, it is added to the bottom of the list. Setting this property changes that behavior to add new entries to the top of the list. Note that this option cannot be used when automatic sorting is in place.

  • Edit entries inline when editing parent? [Collection only] - If this property is set, Vae will render this collection inline when editing its parent in the backstage. For example, if you had a collection of Items and within Items there was a child collection called Inventory, setting this option on Inventory would display all inventory on the edit page for each item. This option makes dealing with nested data much easier.

  • Freeze this collection? [Collection only] - Setting this property removes the ability to add/remove/edit content in a Collection or Section on the Content tab. It does not affect child structures of the currently selected structure.

    This is useful if you (the designer) want to create a structure and populate it with data that your client should not be allowed to modify. Simply add the content yourself and then come back and set this property to lock the data in place.

  • Hidden? [root-level only] - Setting this property makes the collection or section not viewable on the Content tab. Like the Freeze this collection? property, this is useful for setting static content that your clients need not see. It is also useful for creating collections that will only be interacted with programatically, or for collections that will be used with the Newsletter VaeML integration method.

  • Hint - A Hint is a reminder that will appear next to the field when adding or editing content in the Backstage’s Content tab. Often used to provide details or instructions to your clients that will updating the content. An example value might be “Images larger than 300pixels will be resized.

  • Default Value - If set, new entries will have this value by default. Note that Checkbox structures have a parameter for Checked by Default instead of Default Value.

  • Show value in list view? - If checked, this structure will be displayed as part of the list view that is generated when viewing a collection in the Content tab.

  • Require a value? - If checked, a require a value validation will be created for this field.

  • Require a numeric value? - If checked, a require numeric validation will be created for this field.

  • Require a unique value? - If checked, a require uniqueness validation will be created for this field.

  • Minimum length - If specified, a minimum length validation will be created for this field.

  • Maximum length - If specified, a maximum length validation will be created for this field.

  • Associated Collections [Association (single) and Association (multi) only ] - For Association structures, this property is where you specify which collections you are associating with. For example to associate with a category, you would select the Categories collection.

  • Reverse Association Name [Association (single) and Association (multi) only ] - Describes how to refer to this association in reverse.

  • Display “Create New” option [Association (single) ] For Association Structres (single), this property allows users to add entries to the Child Collection directly from a Parent Collection entry, instead of navigating to the Child Collection each time you want to add a new entry to the Child Collection.

  • For example if you are associating the Items collection to a category by creating an association structure called Category, you could set this value to Items. This would create a link on the category view to Show Items that would display items in the selected category.

    This is often the same as the name of the parent collection, but not always. Imagine the case where you want to show recommended items on an item page. The A might be recommended on B’s page, but not necessarily vice-versa. So if the assoication was called Recommended Accessories, the reverse association name might be Recommended for these Items.

  • Make Association Optional? [Association (single) only ] - If checked, a value will not be required for this assoication.

  • External URL [External only] - Sets the URL of the external page to load within the backstage as part of an External structure.

  • Embed? [External only] - If checked, the external page will be embedded in an IFRAME within the backstage when the External structure is opened. If not checked, the external page will be opened in a new window.


Operations are one-time actions that you can perform on the entries in a Collection. They are useful for performing migrations or clearing out test data. To access the Operations menu for a Collection, click the Operations link at the top right corner of the Structure Properties box for a collection.

Reverse Entries

Click the Reverse Ordering button to reverse the order of all the entries in the collection. This only works if you do not have a sort structure defined on the collection.

Again, this is a one-time operation. If you would like to have new entries added to the Collection be added to the “top,” check the the New entries go to the top? checkbox on the Structure Properties page.

Delete All Content

Click the Delete All button to delete all entries from the collection. This is useful for clearing out test data.


Be warned, this action is not reversable!

To navigate back to the Structure Properties page, click the Edit link at the top right corner of the Operations.

Interface Tab

The Interface tab is the place where you can customize the Vae backstage interface. You can change the website name, upload a logo, set colors, and enable or disable other tabs:


We are often asked if it is possible to upload a custom stylesheet or otherwise customize the look and feel of the Vae backstage interface beyond what is available on this tab. We do not currently allow this, and it’s pretty unlikely that we will do so, at least in the near future. The reason is that we are frequently changing and improving the backstage interface, and if we allowed custom stylesheets, it might hamper our ability to change and innovate quickly.

Website Name

The Website Name is how this website will be referred to throughout the Vae system. This includes the backstage login screen, header on all backstage pages, the Designer Portal, and in any E-Mail correspondance to you or the account holder. This name is also used in invoices, so please make sure that it accurately reflects the website and is easy to recognize. This value is initially set when you created the website.

You may upload a logo to be displayed in the top left-hand corner of the backstage and login screen. Acceptable formats are JPEG, GIF, or PNG.

Currently, the image area is 200x50 pixels, however, we may change this at any time, so we recommend that you upload the highest resolution logo you have. If you use a transparent GIF or PNG, the background of the top bar will show through onto your logo in the backstage.


Logos with square dimensions tend to look the best.

Color Scheme

You may select one of our built-in color schemes (taken from Kuler) or create your own.

To create your own color scheme, simply click the Customize Color Scheme link:

You will then be brought to a screen that allows you to enter in the HTML HEX codes for your color scheme. Vae color schemes consist of 11 colors, although only 9 of them are actively used.

The Header colors are used on the top bar of the backstage, which includes the website name and the View Website and Back to Designer Portal links. The Active Tab colors are used for the currently selected tab. The Inactive Tab colors are applied to the tabs not currently selected. The Hover Tab colors are used when an inactive tab is hovered over with the mouse.

The Future Use colors are not currently used, but we recommend setting them to a combination that agrees with the rest of your color palette. We know that it is somewhat silly to do this because the context is not clear, but don’t worry: if we ever begin to use these extra colors, we will manually inspect all accounts to ensure that the look is visually pleasing.


Please be sure to use the full 6 digit HEX codes for your colors (Example: #ff0000). If you use named colors or short-form colors, your backend will not work in some browsers, and your graphs will not be colored correctly.

If you do not know the HTML HEX code for the color you would like to use, you can obtain this information from a program such as Photoshop or Colorzilla.

Show Customers, Newsletter, Store Tabs

There are three checkboxes on the Interface tab that control whether other top-level tabs are shown in the backstage. Toggle these checkboxes on and off to show or hide the Customers, Newsletter, or Store tabs.

Domains Tab

The Domains Tab is where you can configure Vae to serve your website on one or more domain names or subdomains.

Vae supports unlimited domains as aliases, which means that you can point as many domains or subdomains to your account as you would like, but all websites will see the same content. There is no charge for additional domain names.

If you want to serve different content on different domain names, you must purchase a separate account for each unique website you would like to serve.


Any attempts to circumvent this policy through use of PHP or .htaccess will likely result in your account(s) being suspended.

Adding a Domain

To add a new domain name to the website account, click the Create New link at the top right corner of the Domain Names for this website list:

This will bring up a box titled Add Domain Name to this website with the following fields:

  1. Domain Name - This is the domain name or subdomain name that you would like to use for this website. Examples:,

Click the Add Domain Name button to complete the process of adding the domain name.

For the domain name to work on your account, you must point it to the Vae servers. You can do this either by setting the nameservers at the domain’s registrar to NS1.HOSTED.BY.ACTIONVERB.COM, NS2.HOSTED.BY.ACTIONVERB.COM, and NS3.HOSTED.BY.ACTIONVERB.COM or by creating a DNS CNAME record that points to

Domain names are activated immediately, however, our secondary nameservers (NS1.HOSTED.BY.ACTIONVERB.COM and NS2.HOSTED.BY.ACTIONVERB.COM) only refresh their records every three hours, so there may be a slight delay of up to 3 hours before your domain is live and usable on our nameservers. Furthermore, if you are moving this domain in from another host, there may be an additional delay of 24-72 hours because various ISPs may have the old server address cached on their DNS servers.

If you used the CNAME method of redirection, your domain name will be usable immediately.

Removing a Domain

To remove a domain name from an account, simply click the red Delete icon next to that domain in the Domain Names for this website list. The domain name will be deactivated immediately. After you delete a domain, any visitors that request that domain from our servers will be served an error page.

Google Apps

Google Apps is a service from Google that provides Gmail, Google Calendar, Google Docs, Google Video, and Google Sites for your domain. To use Google Apps, you must sign up at Google and then come back to Vae and enable Google Apps on your account. Additionally, you will need to upload a .html file to your FTP space to prove to Google that you are in control of the domain.

If you enable Google Apps, Google will have control of all your domain’s E-Mail addresses, and all E-Mail will flow through Gmail. Your E-Mail will no longer be hosted by Vae. We actually recommend this, because Google is better at E-Mail than we are (we focus on getting Content Management right, with E-Mail as a side benefit).

To enable Google Apps on a domain, simply click the (enable) link next to the domain that you want to use with Google Apps. This will bring you to a confirmation screen. Click the I understand, Enable Google Apps button to complete the process.

To disable Google Apps on a domain, simply click the (disable) link next to the domain on which you wish to disable Google Apps. This will bring you to a confirmation screen. Click the I understand, Disable Google Apps button to complete the process.


We are not able to provide any technical support for Google Apps beyond the enable/disable tools provided in the Vae backstage.

FTP/Subversion Tab

The FTP/Subversion Tab shows you the FTP and Subversion information for your website. From this page, you may also change your FTP password and change the deployment settings for Subversion.

Change FTP Password

To change your FTP password, click the (change) link next to the line for Password:

Enter a new password into the Change FTP Password box and click the Change FTP Password button.


The Subversion box shows you how to check out your website from Subversion. Press the Deploy Subversion Source to Live Site button to make the copy in your Subversion repository live:

If you are using branching in Subversion, you will need to tell Vae which branch is the active branch to deploy from. To do that, click the (change) link next to Deploy from branch and enter the correct branch path into the box. Click Save Subversion Settings to make the change permanent.


MySQL is a server-side database system that is used by third-party applications such as WordPress and custom applications. They are an alternative way to store structured data. Most Vae websites do not need access to a MySQL database, however, we provide MySQL as a convenience for advanced developers that need it on their websites.

Vae Designer Partners have used our MySQL databases to install Wordpress, Drupal, osCommerce, and other third-party applications.


We do not provide technical support for MySQL, and we cannot help you troubleshoot your third party or custom applications. We do not provide access to phpMyAdmin or any similar tool, but you are welcome to install it in your own webspace.

Obtaining New MySQL Database

To obtain a new MySQL database, click the Create New link at the top right corner of the MySQL Databases list:

A database will be provisioned immediately and the connection details will be displayed in the MySQL Databases list.

Removing a MySQL Database

To remove a MySQL database from your account, simply click the red Delete icon next to that database in the MySQL Databases list. The database will be deactivated immediately. After you delete a database, all data will be deleted and any attempts to access that database will result in an error.

Optimization Tab

The Optimization Tab contains settings that control how your image content is optimized for the web. The page displays a Optimization Settings box with the following settings:

  1. Default Image Compression Quality - Enter an Integer between 1 and 100. This reprents the JPEG percentage quality that will be used to encode your images. Higher means your photos will look better, but take longer to download. The default value is 65. If a value is specified here, images will be compressed using this quality measure by default.

  2. Preserve Image Color Profiles - Normally Vae will remove color profile data from uploaded images to decrease file download size and speed up page loading. Checking this box will disable this behavior, making your images larger but ensuring the correct color profile is used.

To save the Optimization Settings, simply click the Save Content Settings button:

Note that these settings only affect images as displayed on your website, not in the backstage. Additionally, these will not override specific settings on an individual image – they always take priority.